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Job / Volunteer Opportunities

Festivals & Events Coordinator – Co-op program

Deadline to apply is April 30, 2021 at 5PM

Hours: 35 Hours Weekly, Full-time Summer and Fall Student Position (Or Fall/ Winter)

Wage: $ 19.00 /hr

Start Date: May 15th (or as close to this date as school allows)

End Date: After two terms 2021 (summer and Fall)
Posting Closes: April 30th, 2021 at 5PM 

Must be flexible and willing to work some nights, weekends, and holidays. Remote work will be possible, with in-person work arranged as health and safety guidelines allow.

This position will be responsible for managing and coordinating the Squamish Arts Council’s roster of annual events and festivals including its flagship festival the Wind Festival for the Arts. The Wind Festival for the Arts is an important community event and is currently the only dedicated free-of-charge arts and culture festival for Squamish. This position will be integral to the success and advancement of the 2021 festival and provide an incredible learning opportunity for the student to work with industry professionals and stakeholders.

This position will work closely with the Festival Director and will be supervised by both the Festival Director and Executive Director.

Core projects of the Festival & Events Coordinator will be:

  • The coordination, planning, and successful execution of the Wind Festival for the Arts, Random Acts of Arts, Anonymous Art Show, and Squamish Artwalk.
  • Assisting the programs team in implementing the summer series Amped in the Park.
  • Developing reports and managing communications for SAC festival and events.

Key Tasks & Responsibilities:

Communication & Marketing

  • Develop and maintain the SAC and festival website, its social media handles, and content.
  • Grow online audience, user engagement and loyalty on all social media platforms (Facebook, Twitter, LinkedIn, Instagram, YouTube and more).
  • Monitor and respond to comments and messages on all SAC channels.
  • Create marketing materials, social media graphics, organic and original social media content.
  • Implement and design creative content for audience engagement.
  • Follow and enforce all policy in regards to copyright of images, artist’s rights, and information sharing and ensure that appropriate credits are given and permissions are received.
  • Act as a representative of the Squamish Arts Council during all festival and events to further the brand and identity of the Squamish Arts Council.

Event Coordination

  • Recruit, train, manage and supervise volunteers. Further, develop and create recommendations for the SAC volunteer program.
  • Provide support to the Festival Director for all planning activities.
  • Coordinate, under the direction of the Festival Director and Executive Director programs and events like the Artisan Market, the Film night, artist demonstrations, and live music
  • Secure required materials, supplies, and resources within budget and work with community partners.

Qualifications

  • Excellent communication skills as a writer and marketer, coupled with public speaking abilities;
  • Strong knowledge of all social media platforms and strategy such as using Facebook Ads, Google AdWords, Mail Chimp, and Squarespace;
  • Must have a working knowledge of Facebook, Twitter, Instagram, YouTube, Mail Chimp, Dropbox, Google, and Squarespace.
  • Advanced skills in Microsoft Office;
  • Proficient with Adobe Creative programs;
  • Preference will be given to candidates with some advertising or media experience and an appreciation for the Arts;
  • Ability to develop work plans, establish priorities, solve problems, and work within deadlines;
  • Strong time management and multitasking abilities;
  • Excellent project management skills;
  • Excellent attention to detail;
  • Experienced in Graphic Design.
  • Ability to work independently and in a team setting;
  • Ability to complete assignments in a timely and efficient manner.

Assets

  • Skills in digital media arts (video editing or creation, podcasting etc.) an asset CMS and HTML coding an asset;
  • Proven ability to develop a large online following and set trending content an asset;
  • Working knowledge of Photoshop, After Effects, Illustrator, Light room or other editing or post-production software;
  • Experience writing press releases an asset;
  • Knowledge of print production process and experience in dealing with marketing communications suppliers an asset;
  • Specific knowledge of Squamish community, history, and demographics, and the Squamish Arts Council an asset.
  • Valid Driver’s License and reliable vehicle.
  • CPR/First Aid Training and certification that is current.

Requirements to apply

  • Be enrolled in their institution’s Work Integrated Learning and/or Co-op program
  • be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations;
  • Must either live in Squamish or be able to commute to work in a timely fashion;
  • Ability to work on weekends, holidays, or evenings for events;

Please do not send an application if you do not meet all the requirements to apply.

We are committed to providing a safe and respectful workplace free from harassment, discrimination and sexual misconduct.

This position starts on May 15th (or as close to this date as school allows)

Please submit resume with a cover letter other supporting material of your past work in digital content creation, management, and engagement to [email protected]

Please submit all electronic files and attachments in PDF format.

Only successful candidates will be contacted for an interview.

Program Coordinator – Canada Summer Jobs

Deadline to apply is May 31, 2021 at 5PM

Hours: 30 Hours Weekly, Full-time Summer Student Position. 

The total amount of working hours is 490 ( subject to grant funding.)

Wage: $ 18.00/ hr

Start Date: June 15th 2021 

End Date: September 30th, 2021 Posting Closes: May 31, 2021 at 5PM 

  • Must be flexible and willing to work some nights, weekends, and holidays.
  • Applicants MUST be between 18 – 30 years old, and be Permanent Residents/ Canadian Citizens.
  • Position will be remote work, with in-person work to take place when safety guidelines allow. 
  • Coordinator must be able to travel to Squamish for on-site programming days, abiding by health and safety guidelines.

Must be flexible and willing to work some nights, weekends, and holidays.
Position will be remote work, with in-person work to take place when safety guidelines allow. 

This position will be responsible for developing, coordinating and implementing a variety of programs for the Squamish Arts Council. The Program Coordinator reports to the Executive Director and is responsible for administering and delivering programs for youth, seniors, specialized populations and adults in the community. The Program Coordinator will consult organizations that represent these populations to determine their needs and develop programs in response to those needs. 

Core projects of the Program Coordinator will be: 

  • The development and management of the Youth at Art Engagement Program, Amped in the Park mentorship program, and adult and seniors-oriented art programming; 
  • Administering and coordinating the Youth at Art Scholarship program; 
  • Programming the roster of community activities at the Squamish Wind Festival;
  • Coordination of Arts Council’s internal events and programs;
  • Developing new programs for consideration and implementation of the chosen programs.
  • Development and presentation of one mentorship project that fits within the Arts Council’s mandate.

Responsibilities:

  • Develop programs that fit within the priorities and mandate of the Arts Council and manage the Arts Council’s core summer programs with focus on summer youth programs. 
  • Logistical and organizational support of arts, culture and heritage programs and services sanctioned and/or hosted by the Squamish Arts Council. 
  • Ensure effective and smooth program operations on a day-to-day basis. 
  • Work collaboratively with program stakeholders who the Arts Council holds partnerships with and source new areas for collaboration to enhance program offerings. 
  • Manage, train, and assist with recruitment of the program team that includes facilitators, volunteers, and support staff. 
  • Manage program budgets and ensure programs stay on budget. 

Key Tasks

Administration 

  • All aspects in regards to planning, coordinating, and delivering Arts Council programs. 
  • Coordinating registration process for program participants.
  • Plan and disseminate weekly program schedules for all activities.
  • Submit a Final Report detailing the summer’s progress/success, making any recommendations for next season and any other constructive comments.
  • Organize and monitor first aid supplies and other necessary program supplies. 
  • Ensure completion of all relevant required forms and documentation related to program participant, staff, and/or volunteers. This will include creating, and adapting contracts and agreements.  
    • Ensure that all program facilitators and staff have the required vulnerable sector and police information check completed. 
  • Ensure confidential handling of client information. 
  • Manage youth scholarship program and prepare their applications for Committee consideration.
    • Manage program budgets and keep records of finances to provide to bookkeeper. 
  • Prepare weekly room set-up diagrams and communicate to contractor responsible for setting up rooms and preparing equipment prior to program start and ensure these set ups keep with standard fire code.

Communication 

  • Develop a communications and marketing strategy for Arts Council summer programs. 
  • Communicate with appropriate stakeholders and organizations and identify new opportunities for collaboration and program partnership.
  • Advertise programs and identify advertising opportunities and outlets with the program budget. Develop and/or source creative graphic design for advertising.
  • Distribute promotional materials for programs. 
  • Develop and manage a social media content schedule around programs and create new engaging digital content. Create boosted social media posts for programs that are effective at reaching targeted audiences.
    • Capture images, video, and feedback about programs from participants, parents, and facilitators.
    • Update website as required for programs. 
  • Report to the Executive Director weekly on program status and updates.
  • Act as a direct liaison with parents, program participants, and facilitators to ensure program success.
  • Further the brand and identity of the Squamish Arts Council as a brand ambassador and champion of the Arts Council. 

Management 

  • Organize training sessions and workshops for volunteers, facilitators and staff if necessary.
  • Provide direct assistance to all program areas (including setup) and provide facilitators with support, ideas, and on-going feedback.
  • If project/program is supported by a grant, ensure that project budget and components work within the framework of the grant guidelines including all branding and marketing. 
  • Coordinate volunteer campaigns for programs and train, schedule and supervise volunteers. 
  • Pro-actively identify and solve areas of concern for staff, campers, and volunteers in a timely manner.
  • Relieve facilitators as required during program times. 
  • Remain visible and accessible to facilitators, parents and program participants. 
  • Report all accidents/incidents and program concerns to the Board Chair. 
    • Host and run weekly team meetings with Arts Council staff and identify areas to create efficiency through team work. 
  • Present results of mentorship project to the Arts Council Board at end of summer. 

Qualifications 

    • This position requires a lot of initiative, applicant must be a self-starter with proven leadership skills and demonstrated initiative. 
  • Excellent written and verbal communication skills and knowledge of professional email etiquette;
  • Experience in managing and supervising a team;
  • Experience in handling budgets;
  • Excellent project planning, tracking, and reporting skills;
  • Proven ability to manage a broad workload and multi-tasking in a fast pace environment;
  • Previous experience coordinating children or youth programs;
  • Excellent organization skills with attention to detail;
  • Competency in public speaking;
  • Ability to work independently;
  • Approachable and flexible, with an eagerness to learn;
  • Ability to evaluate a situation and determine what action to take with excellent conflict resolution skills;
  • Excellent understanding of Microsoft Office programs, social media, cloud services such as Dropbox, Google suite, Adobe Acrobat, and email. 

Assets 

    • Working knowledge of WordPress and web design; 
    • Graphic Design experience and knowledge of design programs a plus; 
  • Previous experience in a non-profit and/or understanding of grant projects;
    • Interest in advancing arts, culture, and heritage in Squamish.  
    • Knowledge or member of the Squamish Arts Council and its activities. 
    • Valid First Aid and CPR Certification by position start date.
  • Valid driver’s license with reliable vehicle. 

Requirements to apply

  • Must be between 15 and 30 years of age at the start of the employment.
  • Must be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act2; and, 
  • Must be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations. 
  • Must be able to commute to work in a timely fashion.
  • Must have a criminal record and vulnerable sector check completed upon hiring. 

Please do not send an application if you do not meet all the requirements to apply. 

We are committed to providing a safe and respectful workplace free from harassment, discrimination and sexual misconduct.

This position starts June 15th*.  Posting closes May 31st, 2021 

Please submit resume with cover letter other supporting material of your past work in digital content creation, management, and engagement to [email protected] . com prior to 5pm on May 31st, 2021.

Please submit all electronic files and attachments in PDF format. 

Only successful candidates will be contacted for an interview.

 

*Position’s hours of work and length of employment are contingent on grant funding. 

Festival and Events Coordinator – Canada Summer Jobs

Deadline to apply is May 31, 2021 at 5PM

Hours: 30 Hours Weekly, Full-time Summer Student Position. 

Hours: 30 Hours Weekly, Full-time Summer Student Position. 

The total amount of working hours is 490 (subject to grant funding).

Wage: $ 18.00/ hr

Start Date: June 15th 2021

End Date: September 30th, 2021 Posting Closes: May 31, 2021 at 5PM 

  • Must be flexible and willing to work some nights, weekends, and holidays.
  • Applicants MUST be between 18 – 30 years old, and be Permanent Residents/ Canadian Citizens.
  • Position will be remote work, with in-person work to take place when safety guidelines allow. 
  • Coordinator must be able to travel to Squamish for on-site festival days, abiding by health and safety guidelines.

This position will be responsible for managing and coordinating the Squamish Arts Council’s summer events and festivals including its flagship festival the Squamish Wind Festival for the Arts. The Squamish Wind Festival is an important community event and is currently the only free-of-charge dedicated arts and culture festival for Squamish. The event sees 4000 attendees each year and is growing. This position will be integral to the success and advancement of the 2020 festival and provide an incredible learning opportunity for the student to work with industry professionals and pull off a community-wide event that reaches all populations, and promotes tourism within the Squamish arts sector. The festival is shifting the delivery method this year, and it will be an exciting position for someone who likes to creatively solve problems and use their resourcefulness. 

This position will work closely with the Festival Director and will be supervised by both the Festival Director and Executive Director. 

Core projects of the Festival & Events Coordinator will be: 

  • The coordination, planning, and successful execution of the Squamish Wind Festival for the Arts;
  • Developing additional summer events that advance the mandate of the Squamish Arts Council;
  • Assisting with planning and support for the Squamish Artwalk and Anonymous Art Show
  • Development and presentation of one mentorship project that fits within the Arts Council’s mandate.

Key Tasks & Responsibilities 

Communication & Marketing 

    • Develop and maintain the Squamish Wind Festival website, its social media handles and content. 
    • Grow online audience, user engagement and loyalty on all social media platforms (Facebook, Twitter, LinkedIn, Instagram, Youtube and more).
    • Utilize software such as Zoom, G-Suite and CRM to deliver projects and communicate effectively.
    • Create marketing materials, social media graphics, organic and original social media content. 
    • Implement and design creative content for audience engagement.
    • Ensure that all grant guidelines and branding requirements for festivals are adhered to. 
  • Follow and enforce all policy in regards to copyright of images, artists rights and information sharing and ensure that appropriate credits are given and permissions are received. 
  • Act as a representative of the Squamish Arts Council during all festival and events to further the brand and identity of the Squamish Arts Council.
  • Liaise with secured sponsors and partners and identify new potential sponsors and partnerships. 
  • Manage and send email marketing campaigns about festivals and events through the Squamish Arts Council. 

Event Coordination

  • Recruit, train, manage, and supervise volunteers for the Squamish Wind Festival & any other assigned events.
  • Provide support to the Festival Director for all planning activities. 
  • Coordinate, under the direction of the Festival Director, Squamish Wind Festival programs and events like the Artisan Market, the Film night, artist demonstrations, and live music. 
  • Secure required materials, supplies, and resources within budget and work with community partners. 

Qualifications 

  • Excellent communication skills as a writer and marketer, coupled with public speaking abilities; 
  • Strong knowledge of all social media platforms and strategy such as using Facebook Ads, Google Adwords, Mailchimp, and Squarespace; 
  • Must have working knowledge of Facebook, Twitter, Instagram, Youtube, Mailchimp, Dropbox, Google, and Squarespace. 
  • Advanced skills in Microsoft Office; 
  • Proficient with Adobe Creative programs; 
  • Preference will be given to candidates with some advertising or media experience and an appreciation for the Arts;
  • A record of successful experience working through virtual networks including developing engaging content on Twitter, Facebook, Instagram, and LinkedIn;
  • Ability to develop work plans, establish priorities, solve problems, and work within deadlines;
  • Strong time management and multitasking abilities;
  • Excellent project management skills;
  • Excellent attention to detail;
  • Demonstrated eye for aesthetics in design;
  • Experienced in Graphic Design.
  • Ability to work independently and in a team setting;
  • Ability to complete assignments in a timely and efficient manner.

Assets

  • Skills in digital media arts (video editing or creation, podcasting etc.) an asset CMS and HTML coding an asset; 
  • Proven ability to develop a large online following and set trending content an asset;
  • Working knowledge of Photoshop, After Effects, Illustrator, Lightroom or other editing or post production software; 
  • Experience writing press releases an asset; 
  • Knowledge of print production process and experience in dealing with marketing communications suppliers an asset;
  • Specific knowledge of Squamish community, history, and demographics, and the Squamish Arst Council an asset. 
  • Valid Drivers License and reliable vehicle. 
  • CPR/First Aid Training and certification that is current. 

Requirements to apply

  • Must be between 15 and 30 years of age at the start of the employment; 
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act2; and, 
  • be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations; 
  • Must have a computer to be able to work remotely
  • Must live in Squamish or be able to commute to work in timely fashion, once guidelines allow.
  • Ability to work on weekends, holidays, or evenings for events; 

Please do not send an application if you do not meet all the requirements to apply. 

We are committed to providing a safe and respectful workplace free from harassment, discrimination and sexual misconduct.

This position starts June 15th*.  Posting closes May 31st, 2021

Please submit resume with cover letter other supporting material of your past work in digital content creation, management, and engagement to [email protected] prior to 5pm on May 31st, 2021.

Please submit all electronic files and attachments in PDF format. 

Only successful candidates will be contacted for interview.

 

*Position’s hours of work and length of employment are contingent on grant funding.